More News & Notes POSITION SUMMARY:
The Artistic Coordinator’s primary responsibilities are to manage and coordinate all aspects of Guest Artist visits including travel, lodging, and hospitality arrangements, coordinating itineraries, responding to special requests, and corresponding with artist managers. Additionally, this position is responsible for maintaining a Guest Artist database, archival recordings, researching artists, repertoire and other artistic initiatives, and providing general support for the Director and Assistant Director of Artistic Operations.
SPECIFIC DUTIES:
- Manage and implement Guest Artist travel, lodging, and hospitality arrangements
- Issue, distribute and track guest artist contracts and payments
- Prepare, Coordinate and distribute Guest Artist itineraries with artist agents and other RPO departments
- Maintain Guest Artist history database and artist files
- Make arrangements for Guest Artist practice space, instruments, or other special requests
- Manage the distribution of Guest Artist personal use tapes and archival recordings
- Coordinate Guest Artist and conductor broadcast preferences with recording engineer
- Coordinate use and maintenance of RPO vehicle
- Communicate with program note annotator and proof program pages and notes for Bravo book
- Coordinate and schedule artist auditions as needed
- Arrange and supervise recording of Pre-Concert Announcements
- Negotiate Preferred Hotel rates
- Manage logistics, correspondence, and all other arrangements for choruses
- Manage Visa applications for Guest Artists as necessary
- Artistic research as assigned
- Prepare and distribute memos and other information to orchestra musicians
- Maintain musician web-site
- Work with Director of Artistic Operations for maintaining historical databases (OPAS)
- Participate in rotating concert duty responsibilities and periodically assist Librarian at services
- Other duties as assigned
SKILLS AND QUALIFICATIONS:
- Bachelor’s Degree
- knowledge of classical artists and repertoire is essential
- strong interpersonal and written/verbal communication skills
- highly organized, self-motivated, and able to prioritize and manage multiple projects simultaneously
- an energetic, diplomatic and professional demeanor
- ability to interact appropriately with Guest Artists, conductors, managers, and others
- possess a valid driver’s license and vehicle
- computer proficiency including MS Office and the ability to learn new software applications
- Available to work many nights and weekends
Salary Commensurate with experience. Includes excellent medical and dental benefits, pension plan. We also provide life, AD&D and long term disability coverage, paid vacation, sick and personal days.
Please submit a cover letter, resume and salary history via Email, Fax or Mail to:
Andy Cassano, Director of Artistic Operations
ATTN: Artistic Coordinator Search
Rochester Philharmonic Orchestra
108 East Ave
Rochester, NY 14604
Fax: (585) 325-4905
Email: acassano@rpo.org
No phone calls please.
The Rochester Philharmonic Orchestra is an equal opportunity employer.
The RPO is committed to a policy of Equal Employment Opportunity with respect to all employees and applicants for employment. The RPO prohibits discrimination against qualified employees and applicants in all aspects of employment including, but not limited to: recruitment, hiring, compensation, promotion, job assignments, transfers, demotions, training, leaves of absence, layoff, benefits, termination and employer-sponsored activities, including social and recreational programs. This policy prohibits discrimination against all legally protected classes including, but not limited to: Race, color, sex, age disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, genetic predisposition or carrier status, or any other status protected by law.
